Coaching Institute Software That Turns More Enquiries Into Admissions
For a coaching institute, admissions season decides the year. Enquiries come from walk-ins, calls, Instagram and Google — and counsellors lose track of who was promised a demo class. Our coaching system starts there, then runs batches, tests and fees for the rest of the year.
The counsellor's admission board
Every enquiry moves across this board, so nothing sits forgotten in someone's phone.
New enquiry
Demo booked
Counselled
Admitted
After admission: running the year
Batches & faculty
Timetables by batch and room, substitute teachers, holiday changes pushed to students instantly.
Tests & ranks
Online or OMR-entered tests, negative marking, section-wise analysis and batch ranks.
Study material
Notes, DPPs and recorded lectures per chapter in the student app.
Fees
Instalment plans, reminders before due dates and receipts on WhatsApp.
Parents
Monthly progress report with attendance and test performance.
Numbers owners track every week
| Report | What it tells you |
|---|---|
| Enquiries by source | Which ads, pages or referrals bring students |
| Enquiry → admission by counsellor | Who converts and who needs help |
| Batch occupancy | Where to open or merge batches |
| Test trend by student | Who needs extra attention before drop-out |
| Fee dues ageing | What's overdue and by how long |
Pricing
| Setup | Includes |
|---|---|
| Admissions CRM | Enquiry board, demo booking, follow-ups, fee collection |
| Institute system | CRM + batches, tests with ranks, student and parent app |
| Online + offline | Adds recorded lectures, live classes, secure video |
Want to know the cost?
Every project is different, so we don't publish fixed prices. Share your requirements and get a free, detailed quotation with scope and timeline.
- Free, no obligation
- Reply within 24 hours
- Feature-wise scope & timeline
Frequently asked questions
Can enquiries from our website and Instagram come in automatically?
Yes, website forms and Meta lead ads can feed the enquiry board directly.
Do you support OMR tests?
Yes, marks from OMR sheets can be uploaded in bulk and ranked.
Can students watch recorded lectures in the app?
Yes, with secure playback so videos can't be easily shared.
We have two centres. One system?
Yes, with centre-wise reports and shared batches if needed.
Related
Get ready for the next admission season
Tell us your courses, batches and counselling process. We'll set up a demo with your data.